People Coordinator

• Role: People Coordinator

• Scope: Operational backbone of our People team, managing day-to-day HR operations and coordinating growth programs

• Location: Ghent, Belgium

Who are we and why should you care?

Teamleader is a SaaS scale-up born in 2012 in Ghent, Belgium, and part of the Visma Group since 2022. Our mission? To make work easier, not harder, for small and medium-sized businesses.

Here’s what we bring to the table:

• Teamleader Focus: the all-in-one tool that helps small businesses optimise CRM, projects, and invoicing.

• Teamleader One: the go-to e-invoicing software that self-employed pros can count on.

We’ve also been growing smarter through strategic acquisitions:

• Teamleader Orbit (2019): helping medium-sized agencies thrive and scale.

• Vectera (2022): powering seamless customer meetings.

• Dexxter (2024): making financial admin a breeze for freelancers.

Curious to learn more about us, our products, and why you’ll love working at Teamleader? Check us out here.

We Are Looking for a People Coordinator to Join us

As a People Coordinator at Teamleader, you'll be the operational heartbeat that keeps our People team running smoothly. Here's what you'll focus on:

Systems & Data Excellence

• Maintain accurate records in Bamboo and Lattice

• Process day-to-day organizational changes and ensure data alignment with payroll

• Generate reports as needed

• Support performance review cycles through administrative coordination

Learning & Development Success

• Coordinate logistics for growth and leadership programs

• Schedule sessions and manage participant invitations

• Liaise with external training partners

• Serve as central point for training requests

• Maintain training database

• Track progress on legal reporting requirements in terms of training

• Ensure smooth administrative execution of all L&D activities

People Process Support

• Keep People handbook updated on internal knowledge base

• Handle offboarding administration

• Compile data of engagement survey, performance reviews etc into clear reports

• Provide operational support for calibration sessions

• Assist with people projects (e.g., salary transparency) by handling operational elements

• Contribute to and update the People calendar (including birthdays, work anniversaries, and other team milestones)

Why others chose Teamleader: we're lively, not corporate

We have the energy and boldness of a start-up and the expertise and pragmatism of a scale-up. The result: a team of both young and seasoned professionals led by supportive and approachable managers who give recognition and rewards for hard work. You’ll be working in a fast-paced tech environment with open feedback culture and room for initiatives as well as ideas. You’ll have plenty of room to apply your personality, express yourself, and impact our course of action with your insights or ideas.

On top of that, you’ll get:

• An extensive training budget.

• A hybrid working model: a pleasant mix of office and home working.

• A personal tooling budget, to make working from home as comfortable as from our offices.

• Daily budget-friendly in-house prepared lunch and dinner options (only in our Ghent office), as well as Friyays and numerous sport initiatives!

• 32 holidays on top of the standard public ones! (based on full-time employment).

• Our long-lasting dedication to employee well-being, just take a look at our career page and Instagram to see how we keep the Team(leader) spirit going.

We value diversity

Our ambition is to build and sell a product that helps everyone everywhere (starting with Europe) to work smarter, so we want our team to reflect that. We believe that a diverse, inclusive working environment is crucial to realise that ambition, so we’re committed to continue to build and cherish a culture where every colleague feels welcome, appreciated and heard.

You’d be a great fit for this role if you:

• Have experience: You have at least 2 years of experience in a people related role. Experience with HR systems (Bamboo and Lattice preferred) and understanding of SaaS company operations will be an advantage!

• Are super organized: You have exceptional organizational skills and attention to detail. You can juggle multiple competing deadlines like a pro.

• Are a people person with excellent written and verbal communication skills to engage stakeholders and collaborate with teams.

• Are tech-savvy: You enjoy working with data, creating reports, and learning new systems quickly.

• Are results-oriented: You're self-directed but know when to escalate. You enjoy creating efficient processes and solving operational challenges.

• Are passionate about growth: You're energized by coordinating programs and helping people develop. You thrive in fast-paced startup environments and can handle confidential information with discretion.

Interested? Questions? Get in touch!