Payroll Administrator

  • HR
  • Gent, Belgium

Payroll Administrator

Job description

  • Role: Payroll Administrator 
  • Full time or part time (4/5) 
  • Scope: together with our Payroll Manager, you make sure all administration related to payroll & HR runs smoothly! 
  • Level: junior
  • Location: Ghent, BE 
  • Timing: January 2021

Who are we and why should you care?

Teamleader is a SaaS scale-up founded in 2012 in Ghent, Belgium. With Teamleader Focus we simplify work for small businesses by offering an all-in-one solution for CRM, project management and invoicing. Teamleader Orbit, acquired in 2019, focuses on helping medium-sized agencies thrive. By joining forces, we became the logical choice for any European business, big or small, that aims to automate and simplify work.

What you'll be doing: 

We're currently a happy team of 170 employees and counting. Based in Belgium, the Netherlands, France and Portugal. To make sure that every colleague's administration is in order, we're looking for a Payroll Administrator who knows his/her way around numbers and confidential information.  As a Payroll administrator you'll form a team with Ilse, our Payroll Manager. 

As a Payroll Administrator you:

  • make sure that new colleagues feel immediately at home by making sure that all the papers are in order before they start. 
  • manage all subscriptions (public transport, mobile phone, insurances,...) 
  • maintain employee records and keep them up to date 
  • process sick leave notes, other absences and all payroll related administration 
  • support monthly payroll (checking leave balances and absences, list and adjust employee changes in the payroll portal, list public transport tickets, review payslips,...) 
  • you support our HR colleagues with administration (drafting contracts, follow-up contract renewals, preparing salary letters and VCP letters,.. 
  • you document and update payroll workflows in the internal information system
  • ... 

Why others chose Teamleader: we're lively, not corporate

We have the energy and boldness of a start-up and the expertise and pragmatism of a scale-up. The result: a team of both young and seasoned professionals led by supportive and approachable managers who give recognition and rewards for hard work. You’ll be working in a fast-paced tech environment with open feedback culture and room for initiatives and ideas. On top of that, you’ll get:

  • A nice training budget to spend as you choose.
  • hybrid working model, a pleasant mix of office work and home working. Find out more here.
  • personal tooling budget, to make working from home as comfortable as it is in our offices.
  • Daily budget-friendly in-house prepared lunch and dinner options, as well as Free Food Fridays and Cava Fridays.
  • Competitive and market-conform salary and compensation and benefits including a variety of transportation options. 
  • Our long-lasting dedication to employee wellbeing, just take a look at our career page and Instagram to see how we keep the Team(leader)-spirit going.

We value diversity

Our ambition is to build and sell a product that helps everyone everywhere (starting with Europe) to work smarter, so we want our team to reflect that. We believe that a diverse, inclusive working environment is crucial to realise that ambition, so we’re committed to continue to build and cherish a culture where every colleague feels welcome, appreciated and heard.


Sounds like something for you? You would be a great fit for this job if:

  • you're an administrative genius. You like to work precisely and in detail.

  • you're aware you'll be dealing with confidential information. Discretion is a given!

  • you've always been the structured and organized one 

  • helping out colleagues and being of service gives you energy 

  • ideally, you have a first work experience but don't hesitate to try to convince us if you're fresh out of school!

  • you communicate fluently in both Dutch and English