Office Manager

  • Finance
  • Ghent, Belgium

Office Manager

Job description

  • Role: Office Manager

  • Scope: You will be responsible for creating the best working environment for all our colleagues. You’ll do that together with 2 office assistants and our 2 inhouse kitchen chefs.

  • Level: Medior / Senior

  • Location: Ghent, Belgium.

  • Timing: ASAP

Who are we and why should you care?

Teamleader is a SaaS scale-up founded in 2012 in Ghent, Belgium and since 2022, part of the Visma Group. Our goal is to automate and simplify work for small and medium European businesses. With Teamleader Focus we simplify work for small businesses by offering an all-in-one solution for CRM, project management and invoicing. Recently, we acquired Vectera, which provided our new Customer Meeting add-on. Teamleader Orbit, acquired in 2019, focuses on helping medium-sized agencies thrive. Find out more about Teamleader as a company, our products and why you should consider applying, here.

We're looking for an Office manager to join us on our mission.

As an Office Manager, you ensure that our offices are a great working environment both from an atmosphere as well as a facilities point of view. You live and breathe our values (check them out here) whilst creating the best work environment for yourself and your colleagues. You’re structured but flexible (a cliché, but oh so true in this role) and you’ll be in touch with all colleagues from start to finish and you'll become part of our fantastic finance team!

As a an office manager at Teamleader, you're responsible for:

  • Office management:
    • You ensure everything in the office is running smoothly and own day-to-day office operations, including - but not limited to - maintenance, supplies and equipment.
    • You take initiative to make sure our offices breathe our culture, a place where everyone feels at home. You’ll be responsible for both our offices: Ghent and Amsterdam.

  • Fleet management:
    • You are responsible for fleet management, this includes both a bike parking lot and a car parking lot (+50 cars) in both Belgium and the Netherlands.

  • People management:

    • You’ll work together with our two office assistants (1 in BE and 1 in NL) and you’ll manage everything related day-to-day office operations and internal events.

    • You’ll manage our two internal cooks. They are responsible for serving delicious meals and snacks for our colleagues.

  • You’ll work closely together with HR as you will be responsible for the operations of L&D tasks and EX tasks brought forward by HR. Such as organizing team events, trainings, learning lunches,...

  • You own and maintain budgets in collaboration with the accounting team, as well as managing travel and expense platforms.

Why others choose Teamleader: we're lively, not corporate

We have the energy and boldness of a start-up and the expertise and pragmatism of a scale-up. The result: a team of both young and seasoned professionals led by supportive and approachable managers who give recognition and rewards for hard work. You’ll be working in a fast-paced tech environment with open feedback culture and room for initiatives and ideas. You will have plenty of room to apply your personality, express yourself, and impact our course of action with your insights and ideas.

On top of that, you’ll get:

  • An extensive training budget / A liberal training budget to spend as you choose.

  • A hybrid working model, a pleasant mix of office work and home working. Find out more here.

  • A personal tooling budget, to make working from home as comfortable as it is in our offices.

  • Daily budget-friendly in-house prepared lunch and dinner options, as well as Free Food Fridays and Cava Fridays.

  • Competitive and market-conform salary with compensations and benefits, including mobility options.

  • A 40-hour workweek, meaning: 32 holidays in total!

  • Our long-lasting dedication to employee well-being, just take a look at our career page and Instagram to see how we keep the Team(leader) spirit going.

Requirements

You’d be a great fit for this role, if you...

  • You have at least 3 years of experience in running an office or store in all it aspects.

  • You know how to manage a company fleet.

  • You’re an excellent communicator - friendly but assertive - in both Dutch and English.

  • You’re a quick thinker and a fast learner. With your ability to structure and prioritize, multitasking isn’t a problem for you.

  • You get energy from leading a small team (on site as well as remotely) and know how to motivate and engage people. Ambition in leading a team? Great! Experience? Even better!

  • You're not a rookie when it comes to DIY laptop troubleshooting and network infrastructure; we don't expect you to be a network engineer though ;) But have you tried turning it on and off?

  • You don’t mind being flexible and understand we sometimes host early morning breakfast or evening events. You’re flexible to travel once a month to our Amsterdam office.

  • You’re pro-active, enjoy taking responsibility and always on the lookout for improvements.

  • Are patient, empathetic and able to keep your calm, even when things get busy.

  • Embrace change and always keep a positive attitude.

Interested? Questions? Get in touch!